It’s always a good feeling to finish a project and send out the final invoice, isn’t it?? It’s a job well done and pay-day all at the same time! The thing is, no invoice is the same, so let’s go over some of the basic parts and different ways you can handle everything.
* Before I dive in, I decided I would share with you guys my BASE invoice, which can be seen right here. Everything on there is filler information that is changed out for each client, but hopefully it stands as a good resource. Please respect my design & do not take. With that said, let’s dive in.
PROJECT DETAILS I like to make sure I reiterate essential project details. That means no matter what type of project I’ve finished, I always include an invoice number, my contact information ( & address ), the client’s contact information, and date completed. You can of course go all out and include more details if you’d like, but these things are the very basic.
MONEY This is usually the big difference, besides design, when it comes to invoices. Some people charge at an hourly rate, while others have fixed fees. As you can see on my invoice – I mostly charge with flat rates, although sometimes extra work is added on at my hourly rate. I choose to do math and only have one column of running numbers to keep things simple. The other option for invoicing would be by quantity of hours. There is a good example of this here and here.
DISCLAIMER An important thing to remember is reminding your clients of when their payment is due. Some people put an exact due date on their invoice, while others, like me, have a disclaimer at the bottom that outlines what needs to happen. No matter what, it’s important that you get paid for your work. Do NOT give out final files until you have received all payment … this protects you from people who run away with your work.
DESIGN OR APP USAGE There are two options when it comes to how you invoice. You can either create them yourself or use an app to help you out. Programs like Pancake and Harvest are there to help manage your time and ease of billing. Click around on those links and you’ll see that their purpose is to make your life easier. Some people ( like me ), on the other hand, like total control of design when it comes to the layout of their invoice. That’s totally fine – just know that it may take some extra work on your part.
That about covers it. Definitely let me know if you have any questions in the comments. I try my best to explain when I can! And if you have any other ideas for “be free, lance” topics, please please let me know. I just want to help, you know. :)